INFORMATION FOR AUTHORS

These instructions were last updated on 30 June 2019. Download the guidelines here (PDF format).

 

Manuscript Submission

Manuscripts should be submitted via the HKAMedTrack online submission system at www.hkamedtrack.org/hkjr.

Before submission, please ensure that you article meets the requirements detailed below.

 

Before Submission

General

HKJR adheres to the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals of the International Committee of Medical Journal Editors (ICMJE; http://www.icmje.org), and the Core Practices of the Committee on Publication Ethics (COPE; https://publicationethics.org/).

Manuscripts must be unpublished works that are not under consideration by another publication.

Reporting Guidelines

To improve the quality and clarity of published articles, HKJR recommends the use of reporting guidelines in the preparation of manuscripts, such as those advocated by the EQUATOR Network (for example, CONSORT for randomised trials, or CARE for case reports).

Funding

Any sponsor(s) of the research involved, along with grant number(s) should be provided.

Conflicts of interest

All authors must provide a statement reporting any conflicts of interest. Where none exist, please state ‘The authors have no conflicts of interest to declare.’ Authors may use the ICMJE Conflict of Interest form.

Ethics

All studies must be conducted in accordance with the Declaration of Helsinki.

For all studies involving living humans (including those involving human tissue, retrospective studies, and database studies), an appropriate ethics review board must be consulted. A statement must be included in the manuscript that provides the name of the review board and approval number (or waiver).

A statement on patient/guardian consent must also be included, indicating how patients provided informed consent (eg, written or verbal), or that the requirement for patient consent was waived by the review board.

For studies involving animals, appropriate ethics approval is required, and this should be stated in the manuscript.

 

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Preparation of Manuscripts

In general, manuscripts should be prepared following the ‘IMRaD’ structure as recommended by the ICMJE (http://icmje.org/recommendations/browse/manuscript-preparation/preparing-for-submission.html).

Blinded Manuscript

Please provide a blinded manuscript. The title page (if any) should be provided separately. Any identifying information (eg, references to past publications, name of an author’s institution) should be masked or removed from the blinded manuscript. Manuscripts should be submitted in Word format (.doc or .docx).

Supplementary Material

Supplementary material will only be considered in exceptional circumstances. Any such material should be submitted for review with the manuscript. Accepted supplementary material will be formatted and proofread by the journal and published online only.

Language

Manuscripts must be written in English. For accepted manuscripts, an abstract in Traditional Chinese will also be required.

Authors

For each author, please provide the full name, qualifications (maximum of two), and affiliation (where the study was conducted). The authors’ names in Chinese characters, if available, should also be provided.

The full name, postal address, telephone and fax numbers, and email address of the corresponding author must be provided. The corresponding author, on behalf of the authors, is responsible for all contact with the journal.

Title

The title should concisely convey the main topic of the study. Avoid obvious terms such as “a study of” or “novel”. If appropriate, please include the study design in the title (eg, ‘randomised controlled trial’, ‘systematic review’, ‘case report’). An abbreviated title of <45 characters is also required

Abstract

A structured abstract of ≤250 words is required for Review Articles and Original Articles. The abstract should provide a complete summary of the article, including the aims/purpose, main methods, key results, and conclusions. Abbreviations and clinical or technical jargon should be avoided. Please refer to the Categories of Manuscripts for details.

Key Words

Five relevant index terms should be provided, selected from the Medical Subject Headings (MeSH; www.ncbi.nlm.nih.gov/mesh).

Tables

Tables should be typed double-spaced on separate pages in as simple a format as possible. They should be numbered and concisely titled. Abbreviations should be defined in footnotes.

Figures

The number of illustrations should be restricted to the minimum necessary to support the textual material. The illustrations should be carefully marked with the figure number. Illustrations should be submitted in .jpg format with a resolution of 350 dpi or above and in separate file(s) from the manuscript file. Reproduction of colour illustrations will be charged to the author. Legends should be provided to indicate the anatomical area and pathological condition shown. All symbols and abbreviations should be defined in the legend. Please ensure that legends and illustrations correspond.

References

The references should be numbered in the order in which they are first cited in the text. Each reference citation should be in superscript Arabic numerals after full-stops and commas. At the end of the article, the full list of references should be presented in Vancouver style. Include the complete title, and names and initials of all authors. Examples are shown below:

Periodicals

1. Ngan H, Fok M, Wong J. Role of lymphography in chylothorax following thoracic surgery. Br J Radiol. 1988;61:1032-6.

Books

2. Fan ST, Ngan H, Wong J. Hepatocellular carcinoma. In: Pitt HA, Carr-Locke DL, Ferrucci JT, editors. Hepatobiliary and pancreatic disease: the term approach to management. Boston: Little Brown; 1995. p 135-48.

Books edited by author

3. Osborn AG. Diagnostic neuroradiology. Chicago: Mosby-Year Book; 1994. p 284-329.

 

Please refer to the latest ICMJE recommendations on Manuscript Preparation for further information on references and for general guidance on style:

http://icmje.org/recommendations/browse/manuscript-preparation/

Acknowledgement(s)

Any individuals who contributed substantially to the study but do not qualify for inclusion as authors should be acknowledged. Written permission from acknowledged individuals is required.

 

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After Submission

Copyright

On acceptance of an article by the journal, the corresponding author will be asked to transfer copyright of the article to the Journal. The Copyright Transfer Form can be downloaded here. HKJR has a fully Open Access policy, and publishes all articles under a Creative Commons license (CC BY-NC-ND 4.0). For any use other than that permitted by this license, written permission must be obtained from HKJR.

Editing

Accepted manuscripts undergo technical editing and copy-editing, so that style and language are consistent with international standards and HKJR style, and to ensure that the journal can be clearly understood by our international readers. The corresponding author is sent the edited manuscript (galley proof). A few days are usually given for the authors to check the paper, respond to any queries, and to suggest changes. After acceptance, only minimal changes will be allowed; substantial changes will incur charges, and the addition of new material may require another round of peer review. Authors are responsible for all statements made in their work, including changes made by the copyeditor.

Proofs

The corresponding author is sent the final version (page proof) of the manuscript to proofread. The corresponding author is responsible for ensuring that all authors read and approve the final version of the manuscript.

Reprints

Authors with papers published in HKJR are entitled to receive 20 complimentary offprint copies of their published paper. These will be sent to the address of the corresponding authors. Authors who do not want to receive the offprint copies should inform the Editorial Office at hkjr@hkam.org.hk while checking the page proofs. Quotes for extra copies of reprints are available from the Editorial Office.

Costs to Authors

There are no submission or page charges for publication in HKJR. However, the journal may charge for the following author requests:

(a) colour printing - HK$3,500 per colour photo or figure; or

(b) substantial alterations or excess figure(s) or table(s) added after acceptance of the manuscript - HK$200 per layout page.

 

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